Template

Personal User Manual Template for Team Introductions

Help teammates understand your strengths, communication preferences and how you work best.

Tags in this template curriculum vitae application manual personal collaboration user manual HR employee

 

How to create your personal user manual

1. Introduce yourself: add your name, working hours, preferred communication channels and work environment.
2. Explain how you work best: describe what gives you energy, what drains it and the feedback you welcome.
3. Make it personal and share: add interests you are comfortable sharing, then use your manual to start a team conversation.

Illustrative example — fictional content

Meet Alex: a completed personal user manual

This fictional example follows the fields in the editable template above. Replace the sample content with your own preferences.

My working hours

Monday–Friday, 9 am–5 pm Central Time. I reserve mornings for focused work.

My preferred communication channels

Email for detailed questions; team chat for quick coordination; a video call for complex decisions.

My favorite work environment

A quiet desk with natural light, with time together for collaborative sessions.

Work that gives me energy

Turning complex ideas into clear visuals, listening to teammates and facilitating workshops.

I lose energy by doing

Switching between tasks without priorities and attending meetings without a clear purpose.

What I hope you tell me

What worked, what I could improve and a specific suggestion. I welcome direct, kind feedback.

Things I absolutely love

Hiking, drawing, good coffee and learning from people with different experiences.

Things I don’t like

Unclear expectations, unnecessary interruptions and dismissing ideas before discussing them.

The person I would like to have dinner with

A local artist, to learn how they turn everyday observations into stories.